Customs clearance is a complex of procedures without which import and export are impossible: documentation verification, payment calculation, declaration filing, and goods release approval. This service is necessary to ensure that the cargo crosses the border legally, does not get stuck at the checkpoint, and does not result in fines or additional expenses. Professional processing speeds up he delivery, reduces risks, and makes the delivery budgets predictable.
SZMA Logistics handles the customs portion of the transportation on a turnkey basis — from initial documentation verification to goods release and support at all stages of interaction with the customs and supply chain participants.
What does SZMA Logistics do in the context of customs clearance?
We get involved before the cargo shipment to mitigate risks and to prepare the correct documentation. As part of this service, our specialists:
- commercial documents: invoice, packing list, contract, specifications
- transportation documentation: bill of lading / CMR / air waybill, railway documents, applications and orders
- documentation on the origin and characteristics of the goods (if required): certificates, passports, technical descriptions, catalogues, photographs, drawings
- permits (if required according to the code of commodity nomenclature of foreign economic activity): declarations/certificates of conformity, veterinary/phytosanitary documents, licenses, etc.
- powers of attorney, contracts and documentation set for representing the client's interests
Our goal is to ensure that this set is logical, consistent, and easy to read for the customs: free of questionable wording, discrepancies in quantity/value/weight, and other typical causes of delays.
- we check the accuracy of the classification according to the commodity nomenclature of foreign economic activity code and the description of the goods
- we prepare and submit the declaration
- we support the process until the goods release, responding to requests and providing clarifications
We perform preliminary calculations in advance and agree on a financial delivery model:
- customs duties
- VAT for import
- fees and other mandatory payments (within the framework of applicable procedures)
We organize payments in accordance with the established procedure and monitor the payment process to avoid wasting time during the release, if required.
If additional forms of control are assigned, we:
- prepare explanations and additional documentation
- coordinate activities at the warehouse/terminal
- support communication with inspectors and ensure the correct completion of the procedures
Main areas of work
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Import and export of any kind of goods
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Temporary import and processing procedures
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Organization of a customs warehouse
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Re-import and re-export
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Carrying out preliminary payment calculations
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Verification of documentation and completion of declarations
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Support in passing checks and inspections
Interaction with the transportation participants
SZMA Logistics acts as a single coordinator between all parties in the process. We are building the link:
Sender/supplier (clarification of data on product and documentation)
Carrier and forwarder (coordination of the route, time limits, and transport documentation)
Warehouse/terminal/port (entry/exit, storage, inspections, issuance)
Certification bodies and laboratories (if the confirmation of conformity is required)
Customs authorities (filing declarations, responding to inquiries, release)
This reduces the number of "the points of contact" for the client and helps avoid errors at the intersections of liability.
Advantages of working with SZMA Logistics (SZMA)
High-quality documentation
We thoroughly check the set of documents, eliminate risks, and ensure the correct execution without unnecessary costs.
Reliability and liability
Our experienced team is available 24/7 to protect our clients' interests and meet deadlines.
Efficiency and savings
We minimize costs associated with documentation errors, downtime, and adjustments.
Flexibility of approach
We select the optimal execution and logistics scheme for a specific product, route, and business objectives.
How we work with a client
Document analysis
We check for completeness and accuracy and identify potential risks.
Preliminary calculations
We evaluate payments and service cost, agree on deadlines.
Contract and preparation of the documentation set
We prepare the final documentation set
Generation of the declaration
Submission, support, responses to requests.
Release of goods
Monitoring the completion of the procedure and further movement of the cargo along the route.
Which categories of goods do we process?
Metals and metal products
Ores, coal and other minerals
Various grains and legumes
Fertilizers
Equipment and spare parts
Vehicles
Consumer goods
Food products (fruits, vegetables, meat)
Raw materials and construction materials
Additional guarantees for deadlines
More than 90% of declarations are issued within one business day — which reduces delivery time and lowers costs for storage, transport downtime, and additional terminal services.